Adds email-templates in the SilverStripe CMS

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2.2.4 2022-10-04 11:12 UTC

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Last update: 2024-06-04 15:10:02 UTC


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This module lets you have user editable email templates through the admin interface.


  • Define app level email templates
  • Predefine content in ss templates for ease of use
  • Override framework or other module emails
  • Store sent emails for tracking
  • Compatible with Fluent module
  • Compatible Subsite module (TODO)
  • Emailing

Predefined templates

Even if it is really nice to let your users edit the emails being sent, you need to provide an initial content to them. Creating all the emails manually is cumbersome, and maybe you already have some existing templates that you want to use.

To help you in this task, you have an ImportEmailTask thats imports all *.ss templates in the /email folder that end with Email in the name, like /Email/MyTestEmail.ss. The content is imported in the "Content" area. You can also define divs with ids matching the name of the field:

<div id="Subject">
    <%t MyTestEmail.SUBJECT "My translated title" %>
<div id="Callout">
    <%t MyTestEmail.CALLOUT "My translated Callout" %>
<div id="Content">
    <%t MyTestEmail.CONTENT "My translated content" %>

I recommend that you store the email title alongside the content of the email, it makes things much easier to follow.

Also keep in mind that your content is escaped by default. So in your template you might need to do this:

Hello $Member.Firstname,

Here are your infos:

This will allow to render html content provided by the Member::SummaryTable method.

Also watch for nasty ending dots, don't forget to escape if necessary

Without this, {$It.Will.Crash}. <-- because of me

Available config flags:

  • import_framework: should we import base framework templates
  • extra_paths: extra path to look for *Email.ss templates

How it works

This module will inject a BetterEmail class that will be used instead of the default Email class provided by the framework.

We do that instead of a custom mailer in order to not interfere with any custom mailer you may have (like mailgun, sparkpost, etc).

This custom class is in charge of:

  • recording sent emails
  • overriding templates set by the system: setHTMLTemplate will match any email template matching it's code
  • Provide extension hooks (onBeforeDoSend,onAfterDoSend)
  • Provide member specific helpers (adjust email to user Locale, check if user want to receive transactionnal emails with canReceiveEmails)
  • Improved plain text rendering

How to use this module

This module assume that you want all your transactionnal emails to look the same. This is why there is a default template:

  template: 'DefaultEmailTemplate'

This template is used to render all emails. Because we use the custom BetterEmail class, all usages of Email::setHTMLTemplate are intercepted and our email templates are used with the default template if available.

So this means that:

$email = Email::create('from@outwebsite.com', 'recipient@email.com');
// Will look for a template with code Welcome

Is the same as:

$email = EmailTemplate::getEmailByCode('Welcome');

This nice trick is required in order for you to have consistent "Change password" and "Forgot password" emails since these are provided by the framework with no easy way to override them. It also means you can let the user add his own copy without editing translation files. In order for this to work, you need to import email templates from the framework. Please see the EmailImportTask to see how this works in more details. You can also add yourself the two following email templates with the codes ChangePassword and ForgotPassword. This works because we override the setHTMLTemplate method in order to look for a given email template matching this code.

So in LostPasswordHandler, we have:

$email = Email::create()

And the system will look for an email template "ForgotPassword".

SiteConfig extension

This module provides a SiteConfig extension to allow you to customize your emails. Most of the time, your emails have some kind of common footer and it would be a waste to define it in each template.

This is why we have the following fields:

  • EmailFooter: the common footer
  • DefaultFromEmail: the default email used to send emails
  • ContactEmail: the default recipient for all emails

Please note that you can define per email sender and recipient (like order@mywebsite.com and messages@mywebsite.com).

The extension also provide some common methods to use in your email templates (like a custom logo for the footer, theme colors, etc.).

User models

This module expect a simple convention when referencing models inside your templates. Please use the name of the non namespaced class as the variable. For instance $Member will match an object of class Member.

You can inject values with whatever name (MyMember => Member) but it won't be visible inside the admin because the template doesn't which values are going to be injected, except if you register your aliases in:

    MyMember: SilverStripe\Security\Member

Sent emails

In the admin you can review sent emails

Sent emails table is periodically cleaned up. You can configure the following

  max_records: 1000
  # possible values : 'time' or 'max'
  cleanup_method: 'max'
  cleanup_time: '-7 days'


This module also support basic emailing capabilities. It will leverage your email template to allow you to send emails to your members or selection of members.

If you want to add new group, add an extension to Emailing class and implement the following extension points

 * @param array $groups
 * @param array $locales
 * @return void
public function updateListRecipients(&$groups, $locales)

 * @param array $groups
 * @param array $locales
 * @param string $recipients
 * @return void
public function updateGetAllRecipients(&$list, $locales, $recipients)

Merge vars: This module supports merge vars using |MERGETAG| notation in Emailings It expects your email gateway to support the X-MC-MergeVars convention. You can change the email header being used.

  mail_merge_header: 'X-Mail-Header-Here'

By default, we use the mandrill template syntax replacement. If you use other gateways you may need to replace them. For example, mailgun would be this:

  mail_merge_syntax: '%recipient.MERGETAG%'

Batch sending: By default, this module will send emails in batch of 1000. You can change this with

  batch_count: 100

Sending as bcc: By default, this module send email as bcc in order to avoid displaying recipients. You can set this behaviour to false if needed.

  send_bcc: false

Finding a good template

I highly recommend the following open source email templates from dyspatch

The one provided with this module is "Oxygen" but you can easily adapt the template to your needs.

Simple create a template DefaultEmailTemplate.ss in your templates, and you are good to go ! Don't forget to use .RAW for html parts Also "Content" is registered as $EmailContent, so it's $EmailContent.RAW in your templates

Sending emails?

Check my modules


Tested with 4.4 but should work on any 4.x

For 3.x, use branch 1


LeKoala - thomas@lekoala.be